Top 5 Best Postage Systems for Small Businesses in 2022!

If you are searching for any new postage system for your online business, you are fortunate: there are many options that will help you find reasonably-priced postage and services which will meet your customers’ needs. Because of the “Amazon . com Effect”, clients are putting much more value on overnight shipping, two-day shipping and free delivery – meaning to keep up, you will need a fast, efficient small company postage system. We have produced a summary of the five best postage systems for small companies that may help you enhance your shipping speeds while lowering your costs, in addition to a list of the greatest postage meters for medium and small companies.

The Top Five Best Postage Systems for Small Companies in 2022

  • Pitney Bowes – Best overall postage system for small companies
  • – Best customer support
  • Data-Pac Mailing Systems – Best postage hardware
  • FP Mailing Solutions – Most customizable postage system
  • Formax – Best overall postage system for medium companies

1. Best Postal Service for Small Companies: Pitney Bowes

A primary reason small companies love Pitney Bowes is that they offer postage meters, shipping software and supply hardware methods to assist with shipping products be it through FedEx, UPS or even the US publish office. They have had a great out-of-the-box small company postage plan, and allow you to easily scale to satisfy growth.

Why Choose Pitney Bowes?

  • Pitney Bowes has lots of small company shipping options:
  • Monitors and touch screens for small- and enormous-scale shipping
  • Process mail rapidly and efficiently with streamlined software, postage meters and folding machines.

Pitney Bowes will also help with companies that actually work with multiple carriers and want to precisely weigh packages of different lengths, heights and weights

Tracking is enhanced to utilize UPS, United states postal service and FedEx featuring permit small companies to transmit notifications for their customers about package delivery updates

Pitney Bowes customers can help to save as much as 40% on trackable priority mail packages

Pitney Bowes Prices

Pitney Bowes has two kinds of systems you can use to calculate, buy, and print postage: postage meters and PC postage. There are many systems and prices tiers for every one. Bear in mind these prices don’t range from the cost of postage, so remember to component that to your expenses.

SendPro Online Standard Package: $4.99/mo tax With this particular PC postage program, one user have access to this program. The conventional program only enables you to definitely print postage for United states postal service, but users will get exclusive discounts. It arrives with a ten-pound postage scale, and labels could be printed from the desktop printer.

SendPro Online Upgraded Package: 14.99/mo tax Includes exactly what the conventional package incorporates, but users can utilize United states postal service, FedEx, and UPS.

Pitney Bowes postage meter options include:

SendPro C: $35/mo tax Save 5 cents on postage for First-Class letters and discounts on United states postal service priority mail.

SendPro : $55/mo tax Offers United states postal service, FedEx, and UPS shipping, a label printer, along with a 15-pound integrated scale. Using the integrated scale, the postage label printing process is much more streamlined leaving less room for human error.

There are many additional upgrades readily available for SendPro users, including:

  • Bigger, 70-pound scale
  • The opportunity to have as much as 50 multi-location users
  • 1,000-stamp capacity stamp roll printer
  • Desktop shipping label printer with 40 labels
  • Network shipping label printer with 300 labels

All package options permit you to select your personal car loan terms and retail rates using the carrier(s). Pitney Bowes also provides an adaptable payment option that allows you to send packages with United states postal service and pay later with one monthly statement which includes shipping, postage, and then any Pitney Bowes equipment expenses. You may also consolidate your shipping costs in a single report, making bookkeeping very simple.

Another advantage is the opportunity to add upgrades along the way, enabling you to scale easily and effectively. For instance, when more and more people are necessary to assist with shipping, it is simple to send them the designated permissions with SendPro Online.

Other Pitney Bowes Systems

SendPro Online, SendPro C, and SendPro are simply three systems that Pitney Bowes offers. Contact Pitney Bowes for prices info on others such as the SendPro Tablet and SendPro Enterprise.

Pitney Bowes also offers a variety of other services and products from receiving & tracking software to postage meters.

2. Best customer support:

When utilizing, small companies can usually benefit from a $5 credit in free freight for trying their service for four days. With easy one-click options, you can purchase postage on the internet and print labels, invoices, letters or envelopes.

Why Choose

Whenever you open a account, you receive 24/7 use of postal services that will help you ship packages and letters night and day out of your home or office computer. You will also get a free postal scale that is included with each new account.

When printing postage online, has available postage meters where you can print postage, and you may print automated labels for certified mail

  • Get discounts that could be greater than in the publish office
  • Avoid waiting in line to transmit packages
  • Make use of the useful software features that integrate with Word and Intuit QuickBooks
  • Receive live help when it’s needed
  • Prices’s prices structure is straightforward- $17.99/mo tax, plus the price of any postage that you simply buy.

You are able to import your orders, pick a qualified shipping method according to cost and delivery speed, and alert customers with tracking information through is really a proud partner from the United states postal service, which provides users use of reduced rates, including as much as 40% off priority mail, 28% off top class package services, and 14% off priority mail express on domestic packages. Worldwide packages and mail can ship for approximately 5% less. The machine will also support other discounts for example commercial base, commercial plus, cubic prices, and negotiated service contracts.

Because doesn’t require any special training or specialized equipment, it really works for just about any sized business and may stick as you grow. & Volusion Partnership

On the top of all things we simply pointed out, it is simpler than ever before to make use of with Volusion. Through our partnership with ShipEngine and, the moment Postage feature enables small company proprietors in order to save money and time by purchasing and printing United states postal service shipping labels from their Volusion dashboard. Here a few of the benefits of while using Instant Postage feature:

  • Seamless workflow: Shipping destination, address and product weight are instantly populated in the order details.
  • On-Demand shipping rates: Rapidly and simply get United states postal service rates to make certain the very best service choice is always available.
  • Shipping Discounts: Conserve to 40 % on United states postal service postage!
  • Real-time tracking: Offer internet buyers real-time shipment tracking information

The fee every month for any account is $15.99 also it can be canceled anytime. Shipping discounts include three cents off letter postage.

3. Best Hardware: Data-Pac Mailing Systems

With Data-Pac, companies can make use of hardware and software solutions and access postage meters to assist using their shipping needs.

Why would you use Data-Pac?

Data-Pac continues to be helping companies with accounting and tracking for more than 35 years. They’ve about 12 different systems to pick from, with easy-to-use touch screens for shipping. Data-Pac can sort out startups or bigger companies that actually work with multiple carriers.

Data-pac builds proprietary software and hardware for postage management – their software instantly scans and tracks every package sent, which could save you a lot of time. Data-pac hardware is the best in the industry, and should operate continuously in high-volume environments. Plus, their excellent hardware can interface along with other postage systems for any win-win.

Data-Pac Prices

For information on machine prices, contact Data-Pac directly for any personalized quote. Typically, prices start around $20/mo which are more fundamental equipment. Prices can go up to $1,000 for advanced machines that may do greater than postage and may handle high volumes.

4.Most customizable: FP Mailing Solutions

For those who have lots of business and wish an exciting-in-one system, try Facebook Mailing Solutions. Using more than 1,000 employees along with a dedicated customer support team, they offer innovative and straightforward solutions for companies that are looking faster mailing options.

Why choose FP Mailing Solutons?

FP Mailing Solutions offers a number of customized choices for small companies that may simplify the way you ship packages. Their small company series is made to help satisfy the shipping demands of accelerating companies, plus they present an office series and enterprise series with products to assist scale your business.

Available products include:

  • Numerous postage meters for small companies
  • The streamlined touchscreen systems
  • Folder inserters
  • Software, label makers, stampers and postage meters
  • Refer to them as directly for prices information.
  • FP Mailing Solutions Prices

FP Mailing Solutions prices for services and products can be obtained by only by requesting an estimate from the organization, but the operation is very straightforward and useful. They’ll assist you in finding the best product for you personally by asking a quick question just like your believed monthly mail expense and the number of letters/packages you signal each day.

5.Perfect for medium-sized companies: Formax

For companies that process lots of mail, Formax offers postage meters, folders and software programs. They are well-recognized for their high-volume pressure sealers, cutters, bursters, envelope openers and folders, which will help if you are delivering mailers out.

Why would you use Formax products?

Formax has lots of methods to help companies, particularly if you are shipping lots of documents or invoices to customers:

  • They provide full-bleed digital printing in color solutions
  • Hardware equipment can process a large number of letters, including individuals with DVD inserts and catalogs
  • They’ve useful solutions for creating folds in newsletters, marketing documents and bulletins
  • Contact Formax directly for prices details.
  • Formax Prices

For information on machine prices, contact Formax directly for any personalized quote. They are able to help discover the hardware that suits your business’s shipping needs.

Best postage meters for small companies

Your online business is going to be making use of your postage meter dozens (or hundreds) of occasions every day, therefore it is important for the greatest one. Mislabeled or incorrect postage can lead to came back or lost packages, which means lost money and lost customers. We have put 5 of the very most generally-used postage meters towards the test to find out which postage meter is right for small companies.

  • Best all-around postage meter: Pitney Bowes Mailstation 2 ($19.99/mo, with a subscription to SendPro On the internet and a couple lb. integrated scale)
  • Best high-volume postage meter: Pitney Bowes DM225 (Contact Pitney Bowes for any quote)
  • Best all-around value: Haslwer WJ20 ($15-$25/mo)
  • Perfect for small offices: FP Postbase Small (Costs start at $18.95/mo)
  • Easiest to make use of: NeoPost IS-280 ($19.75/mo $3.00 for NeoShip software)

Bear in mind that you’re not permitted to buy postage meters. The United states postal service has strict rules around postage, and something of individuals limitations is the fact that postage meters are only able to be leased or rented to customers – not offered.

PC Postage Providers versus. Postage Meters

It’s vital that you realize a vital distinction between postage meters for example what Formax, Data-Pac, and FP Mailing Solutions offer and PC postage providers like and Pitney Bowes’s SendPro Online.

The Benefits and drawbacks of the Physical Postage Meter

Postage meters, which frequently include integrated scales, are machines that may weigh and print postage directly on your mail or meter tape. They’re typically more elaborate than online options and may handle flat mail like letters rapidly- a few of the machines are designed for thousands of letters each hour. Packages, however, work just a little differently. Since the bulky item can’t tell you the device being an envelope can, you’ll likely have to affix the meter tape towards the package by hands.

The integrated system decreases the likelihood of human error. But since they’re pricier, postage meters generally are most cost-effective for those who have a medium-to-large amount of flat mail to transmit out.

Postage meters are leased only by approved providers and wish that users get yourself a permit within the town of mailing. Typically, you have to enter a lease deal for a particular time period, which could make you tied to a piece of equipment that you aren’t in love with. There’s also a yearly fee that you need to pay that enables you to definitely send bulk mailings in one publish office.

The Benefits and drawbacks of PC Postage Solutions

PC postage solutions aren’t the same as postage meters. Rather of getting an actual machine process your postage for packages, you just print postage out of your computer, in what you have. Many believe that this is actually the simplest and many cost-effective choice for small companies which have low-to-mid sized volumes.

Just like a postage meter, you are able to streamline the processes by importing shipping addresses to print simultaneously as postage. However, for those who have a sizable volume to mail (especially flat mail and letters), a postage meter will probably help you save time using its automation.

PC Postage doesn’t require any special permits nor has any potentially hidden annual charges.

Postage Costs

It doesn’t matter what system you select, you’ll still need to factor in the price of postage. While both PC Postage and metered mail have discounts, the quantity that you simply invest in shipping products is determined by the rates of United states postal service or whatever carrier you decide to use.

  • Factors affecting shipping costs include:
  • Weight: The greater your products weighs, the greater costly it will likely be to ship.
  • Item Size: In most cases, bigger products tend to be more costly to ship. Carriers may charge extra for bulky or oddly-formed packages.
  • Shipping Speed: Next-day and expedited shipping options may cost considerably greater than standard shipping speeds.

Destination: Your package’s destination will modify the overall shipping cost. Longer shipping distances can lead to greater shipping costs, but additional factors like ease of access (for example very rural areas or poor roads/infrastructure) can impact shipping prices too.

Additional Fees to think about

Besides the price of the meters and software itself, opt for the price of consumables for example ink, labels, paper, and much more. With postage meters, specialized ink and labels are needed, which supplment your monthly expenses.

Options like and SendPro Online are a bit more budget-friendly, because they permit you to make use of your own printer and paper, that are frequently cheaper to operate. Additionally they instantly update to mirror any postal rate increases. Postage meters may need additional software for postage cost changes, which will set you back extra.

The best postage system can help to save your online business lots of money

Because of so many postage systems available which include shipping hardware and software options, look around for the best system for you personally. Bear in mind that some companies offer bulk discounts according to volume, while some offer discount rates on leasing equipment to assist small companies using their various shipping needs. Selecting the best shipping provider can help to save your online business cash on each and every package you ship, which could equal to significant savings over time.

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